Headers and Footers Basics

In Wdesk you can create a variety of headers and footers for your document. Headers are used to enter important information about your document at the top of the page, and footers at the bottom. This can include the document or section title, a hyperlink to the table of contents, a date, page numbers, or other pertinent information.

Working with Headers and Footers

Headers and footers are applied for each section in the Section Properties dialog box. They can also be applied for all sections in a document at once using the Apply to All Sections option.

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You must be a document owner to apply a header or footer to all sections.

If a header or footer is inherited from the previous section, you will not be setting a header or footer for the first page with an inherited header or footer, but you may do so for other pages in the section. The functionality of both headers and footers is the same.

Creating a Header or Footer

To create a header or footer, double-click in the appropriate region, at the top of a document page for a header or at the bottom for a footer. Define your new header or footer by clicking the plus sign and entering a name.

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Click on the check sign to accept your change.

Page numbers are usually the default footers. Go to the footer region and choose the Default Footer option. Double-click in the footer region and right-click to choose Insert Page Number.

Page numbers can also be inserted by going to the Edit tab, clicking the Insert button, and then selecting Auto Text > Page Number. The footer will display the page number as #PageNum#, but once you click off the footer section, the page number automatically appears and subsequent pages in that section are numbered sequentially.

Formatting Headers and Footers

The header and footer regions are separated from the main body of the document by a dotted blue line.

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If you want to adjust the margin of your header or footer, use the margin indicators in the ruler above the page. To adjust the vertical size of a header or footer, see the section called "Adjusting Header or Footer Size" in the article Custom Headers and Footers.

After you have inserted a header or footer, you can format it in many ways. Double-click on the appropriate region again, select the text, and use the font formatting and font alignment buttons in the toolbar just as you would for body text.

Renaming Headers and Footers

You can rename headers and footers as needed. Double-click in the header or footer region. Choose the header or footer from the drop down menu. Choose the Rename icon to the right. Type in the new name.

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Page Numbers in Headers and Footers

If you'd like to include a page number, go to the Edit tab, click the Insert button, then Auto Text, select Page Number, and put in a placeholder.

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Then go to the File tab, click the Properties button, and select Section Properties. Go to the dialog box under the Page Format tab.

You can choose to continue numbering from the previous section or if you click on the radio button for Start At, you can choose the page number to start with from the drop down menu.

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Click off the footer region and your new formatting has been applied. Page numbers in other sections of your document are unaffected.

Removing Headers and Footers

To remove a header from a particular page, but retain it as an option in your document, use the drop-down menu and choose None. You can also choose this option to hide a header on a section if you don't want a header displayed on every page of a document (one example would be not wanting the Table of Contents header on the Table of Contents page).

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Deleting Headers and Footers

To delete a header completely, choose the header from the drop-down menu and then the red circle with the minus sign to delete. You'll get a warning and need to confirm that you desire to delete the header.

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