The following steps will need to be performed by an administrator of your Wdesk account. If you’re not an administrator, please contact your account administrator to discuss becoming an administrator, or work with them to complete
the process of creating an integration user and authentication grant, as outlined below.
Creating an Integration User
The first thing you’ll want to do is to create a new Wdesk user, or users, that will be used for the integration. In the next section, you’ll create an OAuth2 grant associated with the Wdesk integration user. Any calls using the API will be done
on behalf of that user and any historical edits to a Wdesk document will show as being made by the user that is associated with the OAuth2 grant. APIs will respect user permissions, so you will need to ensure that the provided
user has appropriate access to the data that you’d like to integrate with.
At this time, we do not provide a separate integration user role, so you’ll need to create a new user and associate that user with the OAuth2 grant. Your integration user will need to be a Creator or Manager in order to make changes
to documents. Creating a new user for the integration, instead of using an existing user, will also help limit the documents that the integration has access to, and will mark a clear separation between edits performed by an actual
user and those performed through an integration.
Best Practice: We recommend creating a unique user for each integration. This will help make it more clear which changes were made by each integration and will allow you to limit the scope of
access for each integration to only the documents appropriate for that integration.
Creating an OAuth2 Grant in Wdesk
Now that you have an integration user, we’ll cover everything needed to create the authentication grant needed to access the Workiva Developer API.
- Login into Wdesk as an account administrator and create an OAuth2 grant from the Account Admin People tab.
- Once the grant has been created the Wdesk user will click "Edit" from the “OAuth2 Grants” menu, which will open a dialog that includes the following:
- Client ID - This is a randomly generated ID that will be used to identify users of this grant.
- Client Secret - This is a randomly generated ID that will be used to authenticate users of this grant.
- With the "OAuth2 Grants" still open:
- Copy the Client ID and Client Secret from the "OAuth2 Grants" Edit window and store it somewhere safe.
Advanced - SSL Server Certificate
If your configuration involves saving a local copy of Workiva's SSL Server Certificate and you would like to be placed on an email notification list for when the certificate will be updated or changed, please follow these directions.
Send an email to email@example.com with your intent to be placed on the notification list as well as a list of email addresses to be included in the notification email. An email will be sent out approximately 30 days prior to the certificate change to allow for preparation to use the new certificate.